Office Move Packing Instructions
PREPARING TO PACK
It is important to avoid moving unnecessary weight and bulk. Accordingly, in preparing for the move, a thorough housecleaning must be carried out. All unnecessary papers, documents, and files should be discarded prior to the date of the move.
PROPER LABELING OF ITEMS – Prepare a floor plan of your new premises indicating where you require office furniture and equipment to be located. Rooms or working areas should be numbered individually, in sequence. If your move involves more than one floor, assign a color to each floor to correspond with the colored labels. Every article being moved must be labeled with the corresponding new location. Use a felt marker to note the destination room number. If a piece of furniture or equipment is comprised of several pieces or must be disassembled or dismantled for moving, ensure each and every separate piece is labeled.
Please ensure any old labels are removed from articles that have been previously moved.
BOXES – Should be filled but not to overflowing. All boxes must be closed snugly without bending or caving inward and securely taped. The sides of the box should not bulge. Boxes are to be labeled on the sides and on the top.
ELECTRONICS – All computers and monitors must be disconnected and packed into boxes. Printers, fax machines, typewriters, calculators, and dictaphones, must be unplugged packed into boxes. All paper trays must be removed from printers, copiers, and fax machines and packed into the same boxes as the item it came off of.
Keyboards, mouses, mouse pads, speakers, cables, and all removable electrical cords should be wrapped and packed into boxes.
Laptops should be taken home and returned after the move.
DESKS – Empty all drawers. The contents should be packed in boxes. Pack desk liquids such as ink in plastic bags before packing into the box. Place small items such as pens, paper clips, pins, etc ito envelopes and place the envelopes into the box. Desk drawers should be locked if possible.
BOOKCASES – Empty bookcases completely and pack contents in boxes. Each loose
shelf must be removed and labeled. Remove shelf pegs, place in an envelope and tape to the inside of the bookcase. Lock the doors if possible.
CREDENZAS – Credenzas are to be emptied and the contents packed in boxes. Doors must be secured to prevent damage.
SHELF UNITS – Pack all contents from the shelves. Each loose shelf must be removed and labeled. Removed shelf pegs, place in an envelope and place in a corresponding shelf unit box and clearly labelled as containing the shelf pegs.
If possible, the shelf unit should be disassembled into moveable units.
SUPPLY & STORAGE CABINETS – Must be completely emptied and all contents packed into boxes. Each loose shelf must be removed and labelled. Remove shelf pegs, place into an envelope and tape to the inside of the cabinet. Lock doors if possible.
VERTICAL FILE CABINETS – All drawers above the first drawer must be emptied and packed. A two drawer file cabinet must have both drawers emptied and packed.
LATERAL FILE CABINETS – All drawers above the first drawer must be emptied and packed. A two drawer file cabinet must have both drawers emptied and packed.
All File Cabinets Must Be Emptied If Stairs Are Involved
DO NOT LEAVE KEYS IN FILE CABINET OR DRAWERS – locks may engage during transit. Use an organization system for keys such as each key in its own envelope and clearly labelled as to the corresponding cabinet.
LIBRARY – Books should be packed into boxes.
WALL PAINTINGS & PICTURES – must be packed into the proper boxes
COAT RACKS OR LOCKERS – Pack all contents, including the hangers.
MAP RACKS – All maps should be removed, rolled up, and placed in packing tubes.
DRAFTING TABLES – All work in progress should be removed from the drawing board and the dust cover unrolled over the drawing surface and taped to the front edge of the board to hold it in place. Pencil sharpeners and other attachments should be removed from the tables.
FLIP CHARTS – Remove pads of paper and fold the legs up.
CONDENSE ITEMS – In overall preparation for the move, condense or fold up items to their smallest state.
PERSONAL ITEMS – All personal items must be taken home prior to the move and returned once the move is complete. The mover nor your company can be held responsible for loss or damage of personal items.