Moving Planner Checklist

Moving Planner Checklist for a Well-Prepared Move – PDF DOWNLOAD

7 to 8 Weeks Before Move Day

Tour your home and decide which items, if any, are not going to be moved. If you decide to discard some items, look into the items being sold, donated or thrown out.
__Toured home and decide what items will not be moved.

Contact moving companies and obtain moving estimates for your move. Be sure to discuss storage should it be required and packing options. Two or three estimates from different moving companies seem to be about the average.
___Contacted moving companies for quotes.

Decide if you will do the packing yourself or if you would like the mover to do the packing.
___Decided if we will do the packing or have the mover do the packing.

Select a moving company for your move and book a move date.
___Selected a moving company and booked my move.

Create a “move file” for all documents relating to your move. Move estimates, move planners, checklists, contracts, insurance information, rental agreements, etc.
___Created a move document file

6 Weeks Before Move Day

Arrange for the disposal of unwanted items by:

  • SALE: moving sale, garage sale, auction, online selling
  • DONATE: arrange for the charity to pick up for donations
  • JUNK REMOVAL: for items that cannot be donated or sold.

___Arranged for the disposal of unwanted items

If you are packing your household yourself, arrange for boxes and packing materials. Moving Industry Standard Boxes should be used. Proper moving boxes can be purchased from 1st Choice Moving or a number of retail packaging supply stores or big box stores. Avoid liquor store and grocery store boxes.
___ Arranged for packing boxes and materials

For packing help please refer to:

  • Essential Packing Tips
  • Box Sizes and Uses
  • Packing Fragile Items

___Checked out and possibly printed: 

  • Essential Packing Tips
  • Box Sizes and Uses
  • Packing Fragile Items

There are items that movers are not permitted to transport. Please refer to the Non-Allowable Items List and print a copy to be sure no prohibited items are included in your move.
___Have printed the Non-Admissible Items List

Start packing if you are packing yourself. Household packing can be much more time consuming than one would expect and packing must be completed by move day.. Begin packing non-essential areas such as storage room, sheds, garage, and all outdoor items.
___Started packing non-essential areas

4 Weeks Before Move Day

Arrange move-in details at your new home and confirm the date and time.
___Arranged move-in details at your new home.

If elevator use is involved for your move at your present home and your new home, schedule elevator access with the building management.
___Scheduled the elevator at origin home
___Scheduled the elevator at destination home

Be sure your packing is well underway and on track. Be sure to label all boxes on the top and on the side as to the room it belongs in and the contents of the box.

Plan to use up all or most of your supply of frozen foods prior to move day.

Sent a Change of Address Notice to:

___Canada Post 

___Health Card

___Vehicle Registration 

___Fitness Club

___Banking Institutions 

___Credit Cards

___Magazine Subscriptions 

___Post Office

___Water Delivery

___Diaper Service

___Divers License 


___Insurance Company 


___Mail Order Accounts 

___Book Clubs

___Human Resources Canada 


___Revenue Canada 


___Customer Loyalty Programs


___Provincial Social Services 


___Water Delivery 

___Home insurance

Made Arrangements to Disconnect and Connect:


___Internet Provider

___Natural Gas





Book your house cleaner.
___Scheduled house cleaner

Book your carpet cleaner.
___Scheduled carpet cleaner

Arrange for the care of young children for the busy moving day. Suggestions are with family members, relatives, or childcare.
___Arranged for childminding.

Arrange for the care of your pets for the busy moving day. Suggestions are pet care, pet sitter, or safely confining them in an empty room.
___Arranged for pet sitting.

Try to use up your aerosols, flammables, and cleaning products before move day to lessen your packing load. The unused items can be packed snugly in an open box and we can place it in your vehicle on move day.

2 Weeks Before Move Day

Prepare a floor plan for your new home for the placement of your furniture. On your floor plan be sure to name each room.
___Prepared a floor plan of a new home

Move outdoor plants undercover. Try to avoid overwatering your plants.
___Moved outdoor plants are undercover.

Be sure most of your packing is complete.
___Most of the packing is completed.

The Week Before Move Day

Finish Packing
___Finished Packing

If you are giving away plants, do so now.

Drain gasoline from the lawnmower, snow blower, and other fuel-powered equipment
___Drained the fuel from lawnmower
___Drained the fuel from all other all fuel-powered equipment

Drain garden hoses and couple the two ends together.
___Drained the hoses and coupled the ends together.

Set aside medications and other personal items you will move.
___Set aside personal items.

If freezers and refrigerators are being moved, defrost, clean and dry at least 48 hours before move day.
___Defrosted and cleaned the freezer.
___Defrosted and cleaned refrigerator

Wash and dry all laundry

Plan your meals and buy only essential groceries so you do not have extra food packing to do on top of everything else.

Put together a supply box. Put together a box of things you will want to have on hand as soon as you arrive at your new home such as paper plates, paper cups, box of plastic utensils, snacks, water, can opener, coffee maker & coffee, paper towels, disinfecting wipes, towels, toilet paper, flashlight, light bulbs, first aid kit, multi-bit screwdriver, pliers, crescent wrench, etc

Label this box “Supplies – Open First,” and ask the movers to load it last so it will come off the moving truck first at your new home.
___Packed my supply box and labeled it: Supplies – Open First

Confirm your house cleaner
___Confirmed house cleaner

Confirm your carpet cleaner
___Confirmed carpet cleaner

The Day Before Move Day

Have service contact numbers readily available such as a realtor, mover, building manager, carpet cleaner, house cleaner, childminder, pet sitter, etc.
___Service numbers are organized and ready.

Pack personal items to be taken with you and label the box “Do Not Move.”
___Packed my personal items box and labeled it Do Not Move

Be sure any items which are not moving have a “Do Not Move” label.
___All items not moving have been labeled Do Not Move

Confirm your packing is complete. Especially check the easier to overlook areas such as cabinets, drawers, closets, storage compartments, etc.
___Packing is complete

Confirm all boxes are sealed and labeled.
___All boxes are sealed and labeled.

Leave a note with your name, phone number, and new address for the new occupants in case mail for you arrives.
___Left a note for any mail that arrives.

Make yourself an essentials box of water, snacks, medications toiletries to keep with you on move day
___Packed an essentials box.

Moving Day

If there is snow or ice on the paths the movers must use, please clear the paths and use salt if necessary.
___Cleaned snow and ice.

Remove linens from beds and pack, along with any towels left.
___Packed bed linens and towels.

Meet the movers at your home and show them around.
___Arranged my schedule to be available for the move-out.

Be available to answer the mover’s questions.

After your household goods have been loaded, make a final check of your entire home to be sure all items have been loaded and confirm with the van foreman.
___All items have been loaded.

Confirm delivery address and contact phone number with the mover van foreman before the movers leave your residence.
___Confirmed my new address with the move van foreman.

Read and record all meter readings: natural gas, electricity, water
___Recorded all utility meter readings.

Adjust furnace, turn off lights, lock windows and lock doors.
___Locked all windows and doors and adjust the furnace.

Leave keys at the agreed-upon location for the new occupants.
___Left keys at the agreed-upon place.

Receive the moving van at your new home, show the movers your floor plan, and guide correct placement of furniture and boxes in accordance with your plan
___Arranged my schedule to be available for the move in.

Be available to answer the mover’s questions